What's the Best Way to Name Your Cover Letter File?

Why File Naming Matters

When applying for a job, your cover letter file is often one of the first things an employer notices. A well-named file can create a positive first impression, while a poorly named one could suggest a lack of attention to detail.

Recommended Naming Convention

To ensure clarity and professionalism, use the following format for naming your cover letter file: FirstName_LastName_CoverLetter_PositionTitle.pdf. This format provides all essential information at a glance and makes it easy for employers to identify your application.

Avoid Generic Titles

Steer clear of filenames like CoverLetter.pdf or JobApplication.doc. These titles do not provide any specific information about you or the position you're applying for, making it difficult for employers to sort and track applications.

Consider Including the Date

Including the date in the filename can help differentiate your application from others. For example: John_Doe_CoverLetter_MarketingManager_2023.pdf can indicate when you submitted your application, assisting recruiters in managing the hiring process.

Use Professional File Types

Save your cover letter in a widely accepted format, such as PDF. This ensures that your formatting remains intact, regardless of the device used by the recipient. Avoid using formats that may not be universally accessible.

Double-Check Spelling and Accuracy

Before submitting, ensure that your file name is free of typos and accurately reflects your name and the position. A minor mistake could reflect poorly on your attention to detail.

Final Thoughts

Naming your cover letter file correctly is a small yet impactful step in the job application process. By following the guidelines above, you can present yourself as a detail-oriented and professional candidate from the very start.